Editing Services Editing is the process of selecting and preparing written, visual, and audible and film media used to convey information. The editing process can involve correction, condensation, organization, and many other modifications performed with an intention of producing a correct, consistent, accurate, and complete work.

Academic Papers

Helping to improve, as well as checking for the things below:

  • Conceptualize your project to fulfill the assignment or purpose of the paper
  • Create or sharpen your thesis statement or argument
  • Shape the significance and justification
  • Ensure unity of the project
  • Expand the focus
  • Incorporate evidence, support, and sources
  • Identify gaps in content and suggest ways to fill those gaps
  • Provide background and context
  • Ensure paragraph unity and progressive development
  • Create headings and ensure heading hierarchy
  • Check the introductory and concluding paragraphs or sections for accuracy and value
  • Develop flow, pacing, and direction
  • Diagnose and suggest revisions of style, mechanics, sentence structure, and flow
  • Edit for passive or active voice, as appropriate
  • Attend to grammar errors
  • Fix spelling errors
  • Correct punctuation and mechanical errors
  • Format and label figures, tables, charts, and other graphics
  • Crosscheck references and citations
  • Flag missing or incorrect reference information that cannot be found quickly and adequately formats that information when the correct information is applied
  • Conduct final proofreading to ensure a clean final copy, including correcting typos and editorial errors, word breaks, missing or incorrect punctuation and word spacing, spacing, widows and orphans, and page numbering


Read #1: The Content
  • Do a “word-count reality check.” Make sure your work falls into its appropriate and requested genre range.
  • Get rid of the deadweight. May cut entire chapters, or just single words. Some common areas to slice: places where you’ve overused research. Areas where your prose is getting preachy. Areas where you dumped back story, versus sprinkling it in.
  • Check your timeline. Make sure everything logically flows.
  • Study your point-of-view changes. Ensure that you don’t have too many going on throughout the book.
  • Double check your work for technical accuracy—particularly with things like weapons. People in the know will call you out if you get it wrong. Check your “choreography.” Someone who was shot a moment ago shouldn’t now be behaving as if they weren’t.
Read #2: The Enhancement
  • Utilize the power of the senses. Try for at least two in every scene. Visual. Auditory. Smell. Touch. Taste. Sprinkle them in.
Read #3: The Sentence Level
  • Nix or fix “the awkward sentence”—those that read wrong for a variety of reasons, including lack of parallel structure, misplaced modifiers, etc.
  • Avoid long paragraphs.
  • Fix point of view slips.
  • Check for adequate transitions between paragraphs and sentences.
  • Avoid names that sound or are spelled too similarly.
  • Generally, avoid using too many adjectives.
  • Check your metaphors and similes for originality and freshness.
Read #4: The Little Things
  • Maintain formatting of certain items so that you can keep them consistent throughout your manuscript. E.g., numbers – are you going to write them out or use a numerical reference? Are you going to capitalize a trademarked brand, or use a generic lowercase?
  • Make sure your comma usage is consistent. E.g., are you using Oxford commas?
  • Check for words you may have unintentionally overused. E.g., “Suddenly.”
  • Check your attribution tags.
  • Maintain a list of all the proper nouns (people, places, etc.) in your manuscript. Make sure everything is used consistently.
  • Fact check. Yes—even in fiction.
  • Paginate your manuscript. Also, It’s always a good idea to include a header or footer with the name of the manuscript and your name.
Read #5: The Audible Read
  • Watch for repetition. Measure pace.
  • Watch for balance and clarity of POV characters. Is it obvious who’s speaking?

Manuscripts/Books (Semi Coaching)

All of mentioned above but also…


  • Developmental Editing (chapter by chapter)
  • Substantive Editing (chapter by chapter)
  • Restructuring of Work (chapter by chapter)
  • Coaching/Meeting Sessions
  • Proofreading 
  • Formatting

This is for those who need an edit that requires us to take parts of your manuscript piece by piece to work on it, chapter by chapter with notes on reworking and building each chapter to the next. A more collaborative approach in the project as far as getting you mentally and your writing physically in better shape. The editor may do some coaching in the project, and there will be more time spent in sessions going back and forth speaking in great detail about all changes, structure, substantial revisions, and restructuring. 

Formatting Books

Front page
  • Logo placement
  • Title
  • Subtitle
  • Author Name
  • Editor Name
  • Whatever else the client wants on the front page
  • Placement
  • Font
  • Size
  • Font Color
  • Choosing the size of the whole book
Page numbers
  • Placement
  • Placement
  • Author Name
  • Author Title
  • Placement
  • For References

Technical Documents

Checking for the things listed below:

  • Correction of grammatical mistakes
  • Misspellings
  • Mistyping
  • Incorrect punctuation
  • Inconsistencies in usage
  • Poorly structured sentences
  • Wrong scientific terms
  • Wrong units and dimensions
  • Inconsistency in significant figures
  • Technical ambivalence
  • Technical disambiguation
  • Statements conflicting with general scientific knowledge
  • Correction of synopsis
  • Content
  • Index
  • Headings and subheadings
  • Correcting data and chart presentation in a research paper or report
  • Correcting errors in citations

Web Content

Checking for the things listed below:

  • Typos – switched letters such as ‘ht’, merged words, missing spaces
  • Spelling errors – put easy-to-misspell words you use regularly in your style guide
  • Capitalization – for titles, names and sentence starts
  • Grammar – verb/subject consistency, plurals, punctuation
  • Vocabulary – check for proper word usage
  • Buttons, navigation, alt tags (are the correct items in the correct place?)
  • Titles, animations, pull quotes
  • Captions of illustrations, photographs and charts
    1. How will the entire copy be divided among screens? Where are the logical breaks? Does it ramble? How will it be navigated? How much copy can your audience handle per screen?

      B. Are there too many long paragraphs? Long paragraphs can always be made tighter and briefer and be broken up into cohesive sections. To create rhythm (like speech), break paragraphs into various lengths, such as the occasional stand-alone statement and very short transition paragraph.

      C. What is the core statement of each paragraph? Bring core sentences to the top of each paragraph if possible, and let its supporting text follow. The reader needs to be drawn in with each step. Think inverted pyramid style, statement to specifics, but don’t let it rule your story.

      D. Remove verbiage such as “in order to” and ‘as a matter of fact,’ and excessive adjectives and adverbs like “very” or “actually” and the copy will flow more naturally. Replace jargon with plain language and always spell out acronyms.

      E. Watch for inconsistencies in terminology, verb tense, logic flow, and external references. They can be startling and disorienting. Over-repetition can sound artificial.

      F. Watch for run-on and incomplete sentences. If they make sense for the tone of the copy, keep them.


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